Let us take care of the planning and details, while you gather your group of 10 or more, and then we will bring it all together for a fantastic event for everyone!
(Groups of less than 10 are still welcome to attend events, but you would just make individual reservations instead of going through Karen for a group contract)
So take a look through our events for the one that would be perfect for your group, then follow the steps below.
Here's an overview of our booking process, from start to finish.
By filling out this form, we'll get the information we need to get the ball rolling. You'll have an opportunity to tell us a little about your group, the event you are thinking about attending, and estimated size.
Once you've submitted our Interest Form, Karen will contact you. She is the consultant for all our participating groups, and can tell you more about the event, pricing, how the contract works, plus answer questions you may have.
When you are ready, and have a handle on how many people you plan to bring, whether that will be double, triple, or quad occupancy, and things like that, Karen can pull together a contract for you to sign. You will pay a deposit to hold those rooms, and set up a payment plan for the balance.
This is your time to shine! Get the word out and get your group signed up to attend. About 2 months before the event, you will hear from Layne, our Program Events Coordinator. She will get your rooming list entered in our system so check in goes smoothly, and take care of other details. If you can include emails with your rooming list, we can send each of your group members a pre event email with helpful details. Otherwise, we will rely on you to forward that info along to them.
When you arrive you will connect with Layne who will help you get all your packets, room keys, etc. to hand out to your people. You will have tables for your group flagged in the dining room, and a space for your group to gather for discussion after the sessions. Layne and other coordinators will be around throughout the event to help with anything that comes up, and make you look like a genius. We appreciate our group leaders!
If you are considering bringing a group to a Sandy Cove event, but have never been here before, it is a great idea to come for a visit. Karen can show you around and answer questions, plus you could connect with the lead programmer who is planning the event. That way, we are all on the same page and it is easier to explain things to the people you are signing up to join you here.
Just mention that you would like to come for a visit after you fill out the form and connect with Karen, and she can set that up with you.